Your Someday/Maybe list is exactly what it sounds like. Tasks appear on your Google Calendar if they have a date and time Someday/Maybe
Tasks with a due date appear on your Google Calendar if you enable the Tasks calendar from the sidebar. Your Waiting For list is where you defer tasks that don’t need your immediate attention. If you add a due date to a task, you should move it to your Waiting For list. You can’t do it right now, but you don’t want to forget about it, so you add it to Next Actions list. For instance, you could have a task to talk to IT about a new bulb for your projector. It could be easy to complete, or it might take some time, but tasks like these are typically not very complex. To add a subtask, click the three-dot menu next to any task Next ActionsĪ task in your Next Action list is the opposite for a project. Once you have added the subtasks you need, you can move it to Projects. You can add subtasks to any task in Google Tasks by clicking the three-dot menu to the right of a task. To make this clear on your task manager, you would use subtasks. You need to talk to the principal, call the museum, reserve a school bus, pay a deposit, write a letter to parents, and do countless other small steps along the way. For example, if you added, “Plan the class field trip” to your to-do list, you already know that there are lots of moving parts to this. ProjectsĪ project is a task that requires multiple steps before it can be considered complete. Drop it in the Inbox while you remember, and you can deal with it later. It’s a great place to quickly add an idea or task without worrying about where it fits in your system. This is where unsorted tasks start their life before being moved into one of the other lists. The five lists for GTD are as follows: Inbox, Projects, Next Actions, Waiting For, Someday/Maybe. The lists will help you organize your work more efficiently. To use GTD with Google Tasks, you need to create some lists. If you ever decide to switch to another app, this system will work there too. That means you need to get everything out of your head and into a system that you trust.įor the purpose of this series, we are going to use Google Tasks, but keep in mind that most digital task managers can be set up to work the same way. One of the central tenants of Getting Things Done (GTD) is the belief that your brain is designed for having ideas, not holding ideas. It gives you a full-screen version of Google Tasks so that you can use it in a new tab or even in a completely new window.
Google tasks app full#
The sidebar is convenient, but try the Full Screen for Google Tasks browser extension if you want more room. Instead, you access it via the sidebar next to Gmail, Drive, Calendar, and other Google apps, (see image below). However, unlike most Google apps, Tasks doesn’t have its own dedicated website. You can access Google Tasks on the web or via the mobile app for iOS and Android.
Google tasks app how to#
In fact, you can learn how to use Tasks in ten minutes or less with these quick tutorials from Google. It is a little minimalist compared to some of the other offerings out there, but the upside of that is the ease of use. Tasks is Google’s version of a digital task manager. I needed something more universal, a way to take my tasks with me everywhere I went, as well as the ability to add to my task list at a moment’s notice. For instance, if I was not at my desk, I wouldn’t be able to recall that important piece of information from one of those important yellow Post-it notes.
However, they are not without their shortcomings. They were on my desk, on my computer, stuck to the wall, and in my teacher manuals.
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